5 Wedding Planning Tips to Stay Organized


Planning a wedding can be an overwhelming process. From choosing a wedding venue to selecting which flavor of cake to have, there are a lot of things to check off the to-do list. At our golf course communities in Arizona, we see a variety of gorgeous weddings take place at the Club year-round. While every marriage ceremony turns out beautifully, it wouldn’t be possible without the hours of planning put behind it. To help you out with your wedding, we’ve provided a few tips on how to stay organized while you prep for the big day.

1. Make a Wedding Binder
The best way to stay organized with all things wedding is to create a binder. Your binder will be like your wedding bible. Keep things in here like a calendar of events, ceremony timeline, guest list, wedding reception details, contacts, venue floorplan, etc. You name it – put it in the binder. Having this will prevent misplacement of important documents and will ensure everything is kept in one spot. Even if you aren’t on top of things, just having a binder will sure help you feel like you are.

2. Stick to a Timeline
Let’s admit it. As exciting as your wedding is, it can often be stressful. There is so much to plan and think about, you may feel like there just aren’t enough hours in a day. One way to relieve stress is by making a wedding timeline of events leading up to your big day. Try organizing your timeline by week. For each week, write down every appointment, meeting and a list of things that need to be done. Have these ready for each week leading up to your wedding day so you can continually add important notes and dates as they come up. Consider helping out your future spouse by dividing your timeline into sections. List the things you are responsible for, that your fiancé is responsible for and your joint duties.

3. Create a Wedding-Only Email
Planning a wedding involves so many things that sometimes it feels like its own job. To help keep things organized, create a wedding-only email for you and your partner. Use this for all correspondence with wedding photographers, caterers, florists, event venues, bands and more. With a separate email, important messages and files are less likely to get lost and your inbox will be less daunting. Depending on your RSVP method, you can even use this email as a way to communicate with your guests.

4. Save Everything
Throughout the planning process, you’ll come across a variety of receipts, invoices and estimates. Never throw anything away because you never know when you might need it. Keep all wedding-related documents in your wedding binder, and never delete anything from your wedding-only email. It’s important to keep records of all purchases and messages in case there is any miscommunication along the way. Once your wedding has passed and the final bill has been paid, feel free to purge your files as you please.

5. Work Ahead
Although there is a lot to do, wedding planning is a fun experience and something you should enjoy. To prevent getting burnt out, work ahead. Set deadlines far apart, leaving yourself plenty of time to accomplish tasks while living your regular day-to-day life. The more time you give yourself to plan, the more time you can take to appreciate the process.

As you begin planning your wedding, keep these tips in mind. If you’re still on the hunt for a venue for your special day, consider Superstition Mountain Golf & Country Club. Our private golf course community is the perfect setting for your special occasion. For more information about our event venue options, contact us at 480-983-3200.